November Board Meeting Minutes: 29 Nov 2023

Old Business

1. Fundraising

   1. $17, 146.08 has been raised this year, so far.

      1. $6,085.25 was earmarked specifically for the Chapel Conversion Project.

      2. $11,060.83 was used for daily maintenance.

2. Student Worker Program

   1. Fall program ended at Thanksgiving

   2. Spring program will begin in March of 2024

3. Monument Repair Report

   1. 4 upright markers have been repaired or replaced

4. Records Organization

   1. Lot cards are being alphabetized

New Business

1. Renovation Update

   1. Upstairs restroom is nearing completion

   2. Carpenters Union is tentatively set to arrive in February to work on Chapel area

2. November burials

   1. 2 casketed burials

3. Financials

   1. Checking: $24, 211.58

   2. Money Market: $10,146.87 ($146.87 interest gained from $10,000 investment)

   3. CD (30 month): $10,312.58 ($312.58 interest gained from $10,000 investment)

   4. Perpetual Care: $14,315.63

4. Veterans Day Luminaries

   1. To be revisited again next year for Memorial Day and/or Veterans Day

   2. Drone will be needed to aerial footage

5. 3-Year Plan

   1. To be discussed/finalized during January Meeting

      1. Chapel

         1. Completion of Chapel Interior

            1. Insulation

            2. Electrical

            3. Beam installation

            4. Paint

            5. Flooring

            6. Trim

            7. Refinishing of donated pews

            8. Installation of ADA-accessible restroom

         2. Construction of ramp to chapel area

            1. Railings

            2. Portico

         3. New Roof over Chapel building

         4. Landscaping around Chapel exterior

      2. Fundraising

         1. Creation of Friends of the Homestead Cemetery 501(c)3 group for fundraising

         2. Grant opportunities research

         3. Planning 2024 History Day

         4. Publishing Soldiers Circle Book

         5. Committee for Community Outreach

         6. Events

            1. Planning 2024 History Day

            2. Burial of unclaimed urns

      3. Records

         1. GIS and GPR mapping partnerships with Pitt and/or IUP

         2. Digitizing records

         3. Creation of official Maps

         4. Marking Sections

      4. Maintenance

         1. Landscaping Section L-Annex

         2. Grading road below Section T

         3. New purchase of commercial grade Zero-turn riding mower, push mowers, and a Mule cart

         4. Replace fencing from garage to Main Street entrance

         5. Repointing walls around Soldiers Monument

         6. Repairing fallen headstones

         7. Repairing and/or replacing fallen walls around grounds

      5. Creation of new cremation section

6. Partnership with Pitt

   1. Geographic Information System mapping project

      1. Our hope is to focus mainly on singles areas closest to 22nd Avenue at this time.

7. Creation of Friends of the Cemetery Group

   1. As a 501(c)3, this group would take over all fundraising aspects on behalf of the Cemetery.

8. New Board Member

   1. We welcome Ms. Melany Alliston to the Board!

Meeting adjourned at 7:30 PM

Next meeting: Wednesday, 31 January 2024, 6:30 PM